Creating Your First Event

This guide walks you through creating an event, configuring it, and going live.

Create the event

1. Log in to the Live Room admin dashboard.

2. Select your organization from the sidebar to see your events list.

3. Click Create Event. A dialog opens where you enter:

   • Event Name — the name attendees will see
   • Event Slug — auto-generated from the name (e.g. q1-all-hands), but you can edit it. Shows a live preview of the attendee URL.
   • Status — defaults to Draft. You can also set it to Scheduled, Active, Paused, or Ended.
   • Access Control — defaults to Public / Unlisted (accessible with direct link). Other options: Password Protected and Admin Only.

4. Click Create Event in the dialog. You’re taken straight to the settings page, where you can set the date, configure branding, and adjust interaction settings.

Configure your event

Note

You can always change these settings later, even while the event is live.

From the Event Settings page, configure:

• General — event name, description, date
• Interactions — enable or disable Questions, Polls, Emoji Reactions, comments, and voting
• Moderation — choose whether questions appear immediately or require approval
• Branding — logo, colors, and theming

Share with your audience

Open the Promotion page from the event sidebar. Every event gets:

• A short link — an easy-to-share 5-character code (e.g., joinliveroom.com/abc12). Generate one if it doesn’t exist yet.
• A full URL with your organization and event names (e.g., joinliveroom.com/your-org/your-event)
• A QR code you can download as PNG or display on screen. Choose whether it points to the short link or full URL.

Go live

When you’re ready, set the event status to active in Event Settings. Then use the Producer to manage content and interactions during your event.

Event lifecycle

Events move through these states:

State	What attendees see
Draft	Event loads normally — no restrictions. Signals to your team that the event isn’t ready yet.
Scheduled	A fullscreen “Event Starting Soon” overlay appears (shows the start time if set). Attendees can’t interact yet.
Active	Everything works — questions, polls, reactions, all interactions are live.
Paused	A fullscreen “Event Paused” overlay covers the screen. Attendees see “This event has been paused by the organizer. It will resume shortly.”
Ended	A “This event has finished” banner appears at the top. The Activity Feed switches to chronological order (oldest first) so attendees can read through the event like a timeline.

Attendees can access the event at any state if they have the link — the state doesn’t block access. Use access control settings (passwords, approval required) in Event Settings if you need to restrict who can join.